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A bespoke contract to enable service charges direct to owners who want that special service that the committee does not wish to pay for.
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Contract between a strata manager and a developer for pre-registration services.
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A bespoke up-to-date building management agency agreement template and proposal, tailored for your firm.
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A tailored by-law for your renovation works.
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An agreement from the owners corporation to owners or occupants to supply amenities, such as, electric vehicle charging infrastructure, telecommunication services, window cleaning, garbage disposal and recycling services.
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Posted 08 November 2024
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The functions of the chairperson of an owners corporation include the following:
In order to comply with the statutory requirement to ensure that all decisions made at the meeting are valid, the recommended steps for chairing a strata committee meeting are as follow:
1. Declarations of quorum – A quorum is the minimum number of owners that must be at the meeting for it to go ahead. For strata committee meetings, a quorum is present at a meeting only in the following circumstances:
The number of committee members is based on the number determined at general meeting, so even if a member resigns and no new member is appointed the figure remains what the owners corporation determined.
2. Check the eligibility of those entitled to vote – Each committee member has one vote, unless they (or the person that nominated them) owe money to the scheme.
3. Check if there is any conflict of interest – If a strata committee member has a direct or indirect interest in a matter considered by the committee, the member must as soon as possible disclose the nature of the financial interest they have at a meeting of the strata committee. After a member has disclosed the conflict of interest, the member must not be present during any deliberation of the strata committee about the matter the member has a conflict with or take part in any decision of the strata committee about that matter.
4. Going through each motion on the agenda – The secretary will also need to take minutes that include the details of the motions and resolutions of voting (please refer to FAQ 9 for documenting the decisions of the strata committee).
5. Ways of voting – Strata committees can meet and vote in person or in writing (pursuant to clause 9(2) of Sch 2 under SSMA), or by using electronic means specified in the meeting notice. However, strata committees will need to pass a resolution approving the use of electronic voting.
6. Declaration of votes – The chairperson at a meeting may rule a motion out of order if the chairperson considers that the motion, if carried, would conflict with the Strata Schemes Management Act 2015 (SSMA) or the by-laws of the strata scheme or would otherwise be unlawful or unenforceable.
7. After the meeting – Within 7 days after the strata committee meeting, provide a copy of the minutes to:
A simple way of chairing a meeting would be as follows:
Attendance
Chairperson: Welcome everyone and thanks for taking the time to attend this strata committee meeting. I am your chairperson for today. I will confirm attendance. We have //insert attendees at the meeting//, and // insert names// send their apologies. Quorum A quorum is present if we have not less than one half of persons that are entitled to vote on the motion attending at this meeting. Options: (a) We have // insert number of attendees// present and they are entitled to vote on the motions, as such, I declare that a quorum is present at this meeting. The meeting commences at //insert time//. or (b) A quorum is not present at this meeting, therefore, we cannot proceed. (Note: Unfortunately, waiting for 30 minutes like the owners corporation is able to do at a general meeting and then declare that the people present constitutes a quorum does not work for committee meeting) Motions: Chairperson: Motion 1 is to approve the meeting minutes of //insert date of last strata committee meeting // Chairperson: Can I please have a show of hands in favour? (Note: There is no need to call for someone from the floor to bring a motion.) Chairperson: Can I please have a show of hands against this motion? (If a clear majority is not shown) Chairperson: The motion is passed or defeated. (Note: It carries just by simple majority. The chairperson does not get an extra vote.) And so the rest of the meeting progresses. Closing a meeting Chairperson: Thank you all for joining us today. There is no further business and this meeting is now closed at // insert time//. |
To access more information, please fill in the below form to download our Strata Committee Manual for free.